Presentations - Planning Your Weeks

 
Presentations - Planning Your Weeks

Do you drive your car until the fuel light comes on? This tells you it is time to fill up, so it must be a good thing? Although it tells you it is time to take action, it also means you might end up on the side of the road, failing to get to where you were going because you are too far from a petrol station.

It is the same with your one minute presentations. In your group is there a tendency for people to talk until the bell is rung, then quickly squeeze in a final message, and sit down?

What you don’t realise is this last second of hurried talking does more harm than good. Like driving your car on reserve causes the engine to suck all the dirt from the bottom of your tank.

The last-minute dash, after the bell is rung can actually damage your delivered message as people are distracted by the sound of the bell, breaking their focus on what you are saying, and then by the laughter as you rush to finish your presentation.

You only get about 50 or so times a year to do your presentation, 50 short minutes to have the undivided attention of the room. You need to make the most of these moments and plan them effectively.

Your one minute presentation is your chance to tell your Chapter what type of work you want them to look for, to tell them about any special offers they can in turn tell others about. It is your chance to educate your sales force and help them to help you.

If you fill your presentation with easy to understand, easy to remember and easy to recall amounts of information, it makes it easy for your fellow members to refer you.

Would you try climbing a mountain without planning?

Planning helps you eliminate errors and improves your chances of success. It is the same with your presentations, if you pre plan what you are going to say it will help you deliver an effective message.

Here is a quick way to plan things:

  • On a piece of paper write down the three most important subjects you want to talk about, the three subjects that will allow your fellow members to find you referrals.

  • Next, write a core one minute presentation to cover this aspect of your business in an easy to understand way.

  • Now, draw a grid like the one below . You can do it roughly on your pad while planning things, then transfer it to the PDF “Presentation Plan” for adding to your folder.

  • Write the next 9 weeks dates of your meeting in the first column.

  • Now, write each of the three subjects on a separate line in the middle column until all rows are filled. Leave every fourth week blank.

  • Now think of a prop – use the same one for each instance of the presentation (unless a different one will be more relevant.

  • Finally, take your core presentation and tweak it to make three slightly different versions that cover the subject.

  • In a few minutes, with very little effort, you have created your first presentation plan.

    Remember to be flexible and if something comes up that is worthy don’t be afraid to deviate from the plan. That is why you left the fourth week blank as you can slot in something if needed or repeat a presentation to reinforce a special offer.

    You might also vary the frequency of presentations and do cover he same subject two weeks in a row instead of every fourth week, the point is that you have a plan to work to and you do not need to ‘wing’ your presentations and waste valuable time.

    Planning your presentations ensures you not only fill that unforgiving minute, but spend it well. Armed with your plan and your prepared presentations, you will educate your fellow members effectively, helping them to find the right work for you.

    Module Actions
    Print out the 'Plan Your Weeks" presentation planner
    Formulate your presentation schedule